Agenda
Meeting with House Chairperson and Homeowner

• Review with the Homeowner your responsibilities as House Chairperson.
• Give Homeowner a copy of the list of House Chairperson’s Responsibilities.
• Review with the Homeowner the Homeowner’s Responsibilities.
• Give Homeowner a copy of the list of Homeowner’s Responsibilities.
• If the home was on the tour in the past, review the prior evaluations from the home.
• Discuss relevant comments and suggestions received from other homes in prior years.
• Discuss the Homeowner’s expectations.
• Tour the home, out buildings, yard, etc.
• Discuss with the Homeowner and agree what portions of the home, out buildings, etc. will be open during the tour.
• Discuss, room by room, what to display, what should be rearranged, what should be put away, etc.
• Decide with the Homeowner how many hosts and hostesses will be needed per shift to staff the house. In addition to the hosts and hostesses for the various rooms in the house, each shift should have a “greeter” on the front porch or front walk, a ticket taker, and one “floater to fill in for people when they take a break or need to use the bath room. If possible recruit one or more additional people per shift to fill in for people who do not show up at the last minute. The House Chairperson should not work as a host or hostess. The House Chairperson should be available to answer questions, to solve unexpected problems and to walk around the house to check on the hosts and hostesses and to determine when they need a break.
• If the house has been on the tour in prior years, get a list of hosts and hostesses from the Homeowner that have worked in the house in prior years. Review the names with the Homeowner.
• Get the names of any additional people that the Homeowner can recommend to work at the house.
• Each of the hosts and hostesses will need a written script for the area of the house they will be working in. Determine if the homeowner has scripts from prior tours. If not, schedule a time to work with the Homeowners to develop a written script for each host. The hosts and hostesses will also need written answers to questions they might be asked, FAQs, which are not covered in their scripts. – Note that these are two separate items.
• Decide if a written handout about the house will be produced for the pilgrims. If so, schedule a time to help the Homeowners write and produce as needed.
• Discuss the arrangements the Homeowners are going to make for flowers.
• Review the arrangements that will be made by the Homeowner to provide an area with refreshments and a bathroom for the hosts and hostesses.
• Insure that you and the Homeowner have a clear understanding of who is doing what and when it is going to be done.
• Thank the Homeowner for opening their home for the tour.